Facilities Assistant - Schaumburg, IL - Part-time

NOTE: This position is part-time (25-30 hours per week). Benefits are available at 30 hours per week.
The American Society of Anesthesiologists (ASA) serves more than 55,000 members in the U.S. and around the world. With more than 155 talented employees, our organization places tremendous value on the contributions, expertise, and knowledge that each one brings to our table.
Our Schaumburg, Illinois headquarters is home to member support, education, marketing, and operational functions, while colleagues in Washington D.C. advocate on behalf of patients, physician anesthesiologists and the specialty. Thanks to our positive, supportive work environment, ASA has been named one of Chicago's Best & Brightest Companies to Work For® in addition to one of the Best and Brightest Companies to Work For in the Nation® for the last five years.
The American Society of Anesthesiologists values the safety of our employees, our members, and our visitors. In support of these values, if you are selected for this job, you must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates your sincerely held religious beliefs. New employees must either provide proof of vaccination or be granted a medical or religious exemption before working with the American Society of Anesthesiologists.
As we continually seek to strengthen the organization, we welcome individuals who are smart, creative, motivated, and agile. If this sounds like you, please consider reaching out!
Position Summary:
This part-time position (25-30 hours per week) assists Facilities Manager in the efficient operation of the ASA mailroom and Schaumburg facility. Distributes and collects incoming mail and packages and processes outgoing mail and packages in accordance with current policies and procedures. Assists in overall office operations and special projects, as directed.
Position Responsibilities:

  • Oversee mailroom operations including sort and distribute incoming mail and collect and process outgoing mail in accordance with current policies and procedures. Operates postage and other related equipment, and ensure accuracy of charges, order supplies and process end of month reports.
  • Receive, log and distribute incoming shipments and packages. Process/prepare outgoing shipments, packages and US mail requiring special shipping and handling requirements, including overnight couriers, UPS, certified and international mail
  • Orders office and pantry supplies as needed. Stock supplies and maintain supply inventories and storage areas.
  • Provide on-site meeting support and facility setup (as needed) for events scheduled in the ASAHQ Conference Center. This includes moving office furniture and equipment. Setting up, reconfiguring, and breaking down of the conference center rooms including the movable (air) walls. Greeting outside conference center attendees and checking for vaccination status. Working with on-site caterer and day porter as needed.
  • Back up the Facilities Manager during absences, meetings, etc. Contact appropriate vendors for services and repairs as necessary.
  • Perform light maintenance functions such as replacing light bulbs and batteries and making minor repairs through facility. Oversee the exterior grounds and parking lot by picking up trash, papers, sweeping as needed and weather permitting.

Position Qualifications:
  • Related experience (customer service, distribution, facilities, hospitality, mail/copy center, or retail) preferred.
  • Ability to work effectively with varied individuals, including vendors, to facilitate the completion of events.
  • Comfortable with high volume of public and member contact.
  • Basic knowledge in Microsoft Office applications, Word, Excel, Outlook and other productivity focused tools.
  • Ability to identify and resolve problems in a timely manner; gather and analyze information skillfully and maintain confidentiality.
  • Ability to stay focused when work is interrupted on a frequent basis.
  • Familiarity with audiovisual equipment and virtual meeting platforms (Zoom) preferred.
  • Able to operate standard office equipment; i.e. copiers, printers, faxes, etc.
  • Team spirit and flexibility are needed.
Please follow the link to apply: https://recruiting2.ultipro.com/AME1090ASAN/JobBoard/79dc62ee-25a8-40d7-92fe-8327b8e4afb5/Opportunity/OpportunityDetail?opportunityId=04fcf0a3-3616-4a07-8719-3b49de1b5e72