Secretary (Community Development)

VILLAGE OF SCHAUMBURG

Human Resources Department

101 Schaumburg Court

Schaumburg, IL 60193

http://www.schaumburg.com/

 

The Village of Schaumburg is a thriving community of 75,936 residents located 12 miles west of O’Hare International Airport and approximately 26 miles northwest of the City of Chicago.  The community is the base of the second largest concentration of retail, office and commercial activity in the state of Illinois. Of special distinction, the village was recently named one of the "Top Ten Best Places to Live" by Money Magazine, is ranked No. 5 overall in WalletHub's "Best Illinois Cities for Jobs" and, for the fifth year in a row, received the Distinguished Budget Presentation Award from the Government Finance Officers Association (GFOA) for meeting the highest principles of governmental budgeting.

The village employs approximately 600 employees in a variety of departments within the organization, such as police, fire, public works, engineering, finance, human resources, cultural services, community development, information technology, and transportation.  Our employees work to serve the residents and strive to make Schaumburg the best community it can be.

 

NOW ACCEPTING APPLICATIONS FOR THE POSITION OF:

Secretary (Community Development) with an online application deadline of 03/14/2021. Interested candidates are encouraged to apply as soon as possible.  Interviews will be conducted as applications are received. 

 

STARTING PAY RATE:  $20.06 - $22.69 per hour based on a 35-hour work week.  Salary dependent on qualifications.  The salary range for this position is $20.06 - $30.57. This position is represented by a union; you may refer to the AFSCME collective bargaining agreement available on our website.

 

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

 

JOB SUMMARY:

This position performs clerical work to include but not limited to typing, customer service, coordinating work activities and daily administrative activities. Performs a wide range of purchasing and accounting duties.

 

To succeed in this role, applicants will need to effectively and clearly communicate to a full range of people inside and outside the organization, be motivated to complete tasks/responsibilities, and work cooperatively with others. We are looking to add a team member capable of prioritizing multiple projects, organize time and resources effectively, and have the ability to shift gears comfortably.

 

QUALIFICATIONS:

  1. Education equivalent to a high school diploma.
  2. A minimum of one year of experience as a secretary in an office.
  3. Proficiency with current computer software systems, including email, calendar programs, job specific software, and customer service systems preferred or within the first six months of employment.
  4. Considerable knowledge of office practices and procedures and business English, spelling, grammar, and punctuation. 

Ability to organize a variety of complex material for typing. Ability to answer involved questions regarding departmental operations and procedures. Ability to prepare and follow budgets and budget allotments. Skill in preparing meeting minutes. Ability to make administrative decisions regarding work organization and the flow of work. Ability to exercise good judgment, courtesy, and tact in receiving office callers and in making proper disposition of problems. Ability to adapt to new systems and procedures.

 

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

  1. This position works in a typical office setting.
  2. Prolonged periods of concentration, proofreading, and extensive computer work.
  3. Ability to cope with numerous interruptions.
  4. Frequent transporting of 20 pounds.

 

BENEFITS:

The Village of Schaumburg has a competitive benefit package which includes: flexible benefit Section 125 plan including health, dental, vision, and life insurance as well as medical and dependent care flexible spending accounts, a retirement plan through the Illinois Municipal Retirement Fund, paid holidays, paid vacation, sick leave, tuition reimbursement, and more.

 

SELECTION PROCESS:

Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications.  Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen.

 

THE VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY EMPLOYER

CONNECT WITH SBA