Schaumburg Business Association

Executive Assistant

Job Description

Job Summary:

The Executive Assistant will provide administrative support to our CEO and leadership team. The role will include management of business-related tasks for the team such as creating reports, taking minutes, and other organizational tasks. To fulfill this role successfully, the Executive Assistant should have a detailed understanding of the full Microsoft Office suite, have strong communication skills and have experience as an executive or administrative assistant in the past.

Responsibilities and Duties:

  • Answer telephones and provide general information, refer callers to other staff or take messages as necessary.
  • Open, sort and distribute incoming mail, emails, faxes and other correspondence.
  • Compose draft letters following established formats. Proofread all materials for accuracy prior to supervisory review and signature.
  • Manage calendars, scheduling meetings and making logistical and travel arrangements necessary for internal and external meetings.
  • Prepare materials for various meetings, including agendas and other documents for presentation.
  • Accurately record and disseminate minutes from meetings.
  • Maintain master schedule of Club activities and events, collecting and disseminating information to Club staff, volunteers, members and families as instructed.
  • Support payroll, time sheets and other grant administration tasks as assigned.
  • Conduct data collection and analysis for review and presentation to board of directors, committees, and executives.
  • Monitor office supply inventory and order supplies as necessary.
  • Manage office equipment and service contracts, as well as contacting service representatives as needed.
  • Maintain electronic and hard copy filing systems, ensuring accuracy and easy retrieval of information.
  • Maintain contact with Club staff, volunteers, community contacts and the general public to give and obtain information, either in response to inquiries, or as instructed by leadership team.
  • Perform other related secretarial or administrative duties as requested.

Job Type: Full-time

Salary: $35,000.00 to $45,000.00 /year