Administrative Clerk -- Community Development (Part-Time)

VILLAGE OF SCHAUMBURG

Human Resources Department

101 Schaumburg Court

Schaumburg, IL 60193

http://www.schaumburg.com/

 

The Village of Schaumburg is a thriving community of 75,936 residents located 12 miles west of O’Hare International Airport and approximately 26 miles northwest of the City of Chicago.  The community is the base of the second largest concentration of retail, office and commercial activity in the state of Illinois. Of special distinction, the village was recently named one of the "Top Ten Best Places to Live" by Money Magazine, is ranked No. 5 overall in WalletHub's "Best Illinois Cities for Jobs" and, for the fifth year in a row, received the Distinguished Budget Presentation Award from the Government Finance Officers Association (GFOA) for meeting the highest principles of governmental budgeting.

 

The village employs approximately 600 employees in a variety of departments within the organization, such as police, fire, public works, engineering, finance, human resources, cultural services, community development, information technology, and transportation.  Our employees work to serve the residents and strive to make Schaumburg the best community it can be.

 

NOW ACCEPTING APPLICATIONS FOR THE POSITION OF:

Administrative Clerk (Community Development) part-time with an online application deadline of 03/14/2021. Interested candidates are encouraged to apply as soon as possible.  Interviews will be conducted as applications are received.  

 

STARTING SALARY RANGE:  $17.24 - $19.50  per hour working up to 19 hours per week.  Salary dependent on qualifications. The salary range for this position is $17.24 - $26.28This position is represented by a union; you may refer to the AFSCME collective bargaining agreement available on our website.

 

WORK SCHEDULE:  The preferred work schedule is Monday to Friday, 10:00a - 2:00p

 

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

 

JOB SUMMARY:

This position performs a wide range of general office duties to include, but not limited to, answering phones, typing, copying, faxing, mail distribution, etc.

 

To succeed in this role, applicants will need to effectively and clearly communicate to a full range of people, be motivated to complete tasks/responsibilities, and work cooperatively with others. We are looking to add a team member dedicated to meeting the expectations and requirements of internal and external customers.

 

JOB DUTIES:

  1. Acts as office receptionist.
  2. Answers incoming phone calls and provides routine information, or properly routes calls for appropriate resolution.
  3. Enters CSRs and provides general info on issues.
  4. Conducts basic research in MUNIS and village databases.
  5. Receives, sorts, opens, dates, stamps, and distributes incoming mail; prepares and routes outgoing mail.
  6. Copies, sorts and collates documents for assembly.
  7. Files documents as appropriate.
  8. Prepares routine correspondence and proofs for accuracy.
  9. Types moderately difficult material which may require the exercise of judgment in processing information within specified format.
  10. Performs other duties as assigned.

:

Assists the department by entering information and scanning documents such as inspection reports and contractor licenses into MUNIS. May act as backup for other clerical positions as needed. Services copier on occasion.

 

QUALIFICATIONS:

  1. Education equivalent to a high school diploma. 
  2. A minimum of six months of experience in general office work. 
  3. Proficiency with current computer software systems, including email, calendar programs, job specific software, and customer service systems preferred or within the first six months of employment.

 

Considerable knowledge of office practices and procedures and business English, spelling, grammar, punctuation, and commercial arithmetic. Ability to type extremely accurately at a working rate of speed. Ability to maintain and develop systems of clerical records, and to prepare reports from such records. Ability to exercise good judgement, courtesy, and tact in receiving office callers and in making proper disposition of problems. Ability to establish and maintain positive working relationships with co-workers and the public. Ability to write legibly and to understand oral and written instructions.

 

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

  1. This position works in a typical office setting.
  2. Prolonged periods of concentration, proofreading, and extensive computer work.
  3. Frequent transporting of 20 pounds.
  4. Ability to cope with numerous interruptions.

 

BENEFITS:

Part-Time employees are not eligible for benefits.

 

SELECTION PROCESS:

Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications.  Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen.

 

THE VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY EMPLOYER

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