NOW ACCEPTING APPLICATIONS FOR THE POSITION OF:
Administrative Assistant (Information Technology) part-time
We’re looking for a detail-oriented and highly organized Administrative Assistant to support our Information Technology Department. This part-time role is ideal for someone who enjoys coordinating operations, managing processes, and keeping a department running smoothly.
Up to 25 hours per week | IMRF-eligible | PTO included
JOB SUMMARY:
This position provides administrative support for the department director including scheduling appointments, answering in-coming calls, preparing documents and memorandums, and other general administrative duties. This position processes all technology procurement needs by obtaining quotes, preparing requisitions, and processing receipts. This position also obtains and tracks all technology maintenance and service contracts. Manages the document retention process for the organization. Prepares and processes document disposal applications. Tracks department purchases and expenses and prepares monthly reports for the director. Processes monthly meeting, committee, and board items as directed.
JOB DUTIES:
1. Coordinates all departmental procurement activities to include creation of purchase requisitions, receipt of goods, inventory tracking, obtaining quotes, and purchasing dispute resolution.
2. Tracks all hardware and software maintenance agreements and warranties and ensures all maintenance contracts are renewed and active.
3. Assists in the preparation of information and materials relating to the department’s annual budget.
4. Schedules and coordinates meetings, appointments and travel arrangements for the director and assistant director and maintains their calendars.
5. Coordinates the organization’s document retention process.
6. Monitors departmental spending and prepares status reports for director.
7. Sends village-wide operational and technical status notifications.
8. Creates, monitors, and submits committee and board meeting packets and recommendations via agenda management program.
9. Files and maintains various departmental documents in enterprise document management system.
10. Performs other duties as assigned.
QUALIFICATIONS:
1. Education equivalent to a high school diploma.
2. A minimum of two years of administrative work experience and responsibility.
3. Proficiency with current computer technology, job specific software, and customer service systems.
STARTING SALARY RANGE: $34.17 - $38.01 per hour working up to 25 hours per week. Salary dependent on qualifications. The salary range for this position is $34.17 - $49.55.
Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.
Interviews will be conducted as applications are received. This position will remain open until filled.
BENEFITS:
The Village provides regular part-time employees with paid holidays, personal time and a retirement plan through the Illinois Municipal Retirement Fund.
ABOUT THE VILLAGE OF SCHAUMBURG:
The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be.
Our Core Values are the heart and soul of how we operate. Customer service, integrity, respect, teamwork, and trust are the values we dedicate ourselves to with the goal of providing excellent services and programs to meet the needs of our community and those within our organization. They guide our actions and serve as the framework for the decisions and contributions we make every day – at every level. Each member of the Schaumburg team is valued, belongs and provides essential services to the residents, visitors, and businesses of Schaumburg. We are proud of the rich diversity of the Schaumburg community, and we want employees to bring their own unique capabilities, experiences, and characteristics to their work in serving the community. The characteristics of humility, empathy, respect, and open-mindedness are cornerstones of our organizational culture. The success of the village depends on our employees, and we are committed to helping employees continue growing and developing in their careers.
SELECTION PROCESS:
The candidate screening process may consist of an application review, skills testing, employability assessment, interviews, and other job-related testing or verifications. Chosen candidates will be subject to background checks and a criminal history investigation. The top candidate will need to successfully complete the post-offer qualifying pre-employment medical examination and drug screen (including cannabis).
Individuals requesting reasonable accommodations under the Americans with Disabilities Act to complete the application process should contact the Human Resources Department at 847-923-3900.
The Village of Schaumburg is an Equal Opportunity Employer
